Guideline For Research Program Expenses

The budget for the Research Program as provided by the BC Children's Hospital Research Institute (“Institute”) is for the purpose of supporting the research program. It is the intention that the expenses are incurred to build the program capacity to further research activities in the area as well as foster relationships with other research programs on campus. The research program expenses may be a result of funding sources made available to the Institute through various channels including grants from BC Children’s Hospital Foundation, recoveries from internal and external organizations, interest from endowment funds and special purpose funds.

Lists of eligible and ineligible expenses for the research program are provided below for reference.

Eligible expenses include:

  • Conference
  • Core equipment
  • Faculty salary*
  • Meeting
  • Office supplies
  • Personnel  - administration (e.g. program admin assistant)
  • Personnel  - technical (e.g. for management of core equipment)
  • Recruitment (e.g. advertising and recruitment visits)
  • Speakers
  • Stipends for BCCHR program heads

Ineligible expenses include:

  • Direct research expenses
  • Honorarium / Stipend on top of faculty salary
  • Recruits’ relocation costs (e.g. moving and housing assistance)
  • Renovations

*As faculty salary is an on-going commitment whereas the program funding is dependent on prior year’s peer-reviewed funding as well as the number of investigators aligned with the program, should the program funding not be sufficient to cover the on-going commitment, the program is responsible for identifying alternative sources to continue its commitment to the faculty salary.

All eligible expenses are to be approved by the Program Head and approved expenses are to be forwarded to BCCHR - Finance for payment processing. For expenses to be incurred through e-pro, information on e-pro can be found on PHSA portal under Supply Chain.

The research program budget is on a fiscal year basis (April to March) and unused balance cannot be carried forward for future program or recruitment support. 

If you have any questions on the above, please do not hesitate to contact Vicki Chiu, Director of Finance, at 604-875-2488 or Virginia Lew, Finance Manager, at 604-875-2000 local 6771.